Running an aesthetic clinic in Miami isn’t easy. From managing patient records, booking appointments, handling payments, to ensuring compliance with regulations — the workload is huge. That’s why many clinics are now turning to the best aesthetic clinic software in USA to streamline operations and improve patient experience.
Below, we’ve compiled the top 10 aesthetic clinic software in Miami to help you find the right solution.
Top 10 Aesthetic Clinic Software in Miami
1. Consentz
Consentz is one of the best aesthetic clinic software in USA and the top choice for Miami-based clinics. It combines patient management, digital consent, compliance tracking, and marketing automation in one platform. Clinics love its simple interface that helps staff save time and focus more on patient care. It also provides end-to-end tools for follow-ups, reminders, and secure data storage. With its all-in-one features, Consentz sets the benchmark for efficiency in modern aesthetic practices.
Features:
- Digital consent forms & compliance tools
- Advanced patient management and CRM
- Automated reminders for appointments & follow-ups
- Integrated payment solutions
- Marketing tools to retain and grow patients
2. Aesthetic Record
Aesthetic Record is a cloud-based EMR and practice management system designed specifically for aesthetics and medspas. It simplifies patient documentation with before-and-after photo management and ensures compliance with HIPAA standards. Clinics can easily track inventory, manage appointments, and collect payments online. The mobile-friendly platform makes it convenient for providers and patients alike. It’s especially well-suited for practices that rely heavily on visual documentation.
Features:
- HIPAA-compliant electronic records
- Photo management for before-and-after tracking
- Inventory management
- Online booking and payments
- Mobile-friendly interface
3. PatientNow
PatientNow is built to automate clinic operations while enhancing patient engagement. It provides a robust EHR for tracking patient history and integrates marketing tools that help practices nurture leads and retain clients. From automated appointment reminders to personalized campaigns, it ensures patients stay connected with the clinic. Clinics also benefit from its billing integration and analytics features. It’s a powerful solution for growing practices that want both operational efficiency and patient loyalty.
Features:
- EHR with patient history tracking
- Automated marketing campaigns
- Payment processing
- Lead management
- Analytics & reporting dashboards
4. Nextech
Nextech is a premium solution designed for medical aesthetics, dermatology, and plastic surgery practices. It offers customizable EMR templates that fit different treatment needs and integrates seamlessly with scheduling and billing. Its secure patient portal allows patients to access records and book services conveniently. Nextech also includes marketing tools to help clinics attract new clients. With its robust customization options, it’s ideal for larger practices that require advanced workflows.
Features:
- Customizable EMR templates
- Scheduling & billing integration
- Cloud and on-premise options
- Marketing campaign management
- Secure patient portal
5. Symplast
Symplast is a mobile-first software built for the modern aesthetic practice. It enables complete patient communication, from virtual consultations to treatment tracking. Clinics can collect payments through the app and keep patients engaged with automated messages. The software also provides advanced reporting tools to help owners track performance and growth. Symplast’s focus on mobile usability makes it especially convenient for both providers and patients.
Features:
- End-to-end patient communication
- Virtual consultations
- Payment collection via app
- Marketing & lead nurturing
- Advanced reporting tools
6. AestheticsPro
AestheticsPro is a cloud-based practice management tool focused on compliance and workflow efficiency. It ensures HIPAA compliance while offering a complete suite for scheduling, inventory, and patient management. Clinics can manage memberships and packages easily, boosting revenue through loyalty programs. Its marketing features help clinics reach new patients while nurturing existing ones. AestheticsPro is best suited for medspas and multi-provider practices looking for robust compliance support.
Features:
- HIPAA-compliant EHR
- Inventory and staff management
- Membership & package management
- Online scheduling
- Integrated marketing suite
7. Kareo
Kareo is a well-known EHR and practice management system that extends into the aesthetics space. It provides telehealth capabilities, allowing clinics to serve patients remotely while maintaining a professional experience. Its billing and insurance tools are strong, making it a good choice for clinics offering medical aesthetic services. Kareo also offers online scheduling and secure patient communication. For practices that need flexibility across medical and cosmetic services, Kareo is a trusted option.
Features:
- EHR & practice management system
- Telehealth capabilities
- Online scheduling & payments
- Billing and insurance support
- Reporting tools
8. DrChrono
DrChrono is a flexible EMR system trusted by multiple specialties, including aesthetic practices. It’s especially popular for its iPad-based charting system, which makes documenting procedures simple and fast. Clinics can customize templates to match their services and capture patient data efficiently. DrChrono also integrates billing and insurance claims for seamless operations. With secure patient portals, it ensures patients remain engaged with their treatment plans.
Features:
- iPad-based charting system
- Customizable templates
- Online patient forms
- Insurance & billing integration
- Secure patient portal
9. Vagaro
Vagaro is widely known among salons and spas but has extended its services to medspas and aesthetic clinics. It provides an easy-to-use booking system, automated payment processing, and marketing tools. Clinics can create loyalty programs, memberships, and run promotional campaigns to increase retention. Vagaro also offers detailed reporting to track business growth. For small to medium-sized aesthetic practices in Miami, Vagaro offers an affordable, user-friendly solution.
Features:
- Online booking & payment processing
- Client management & CRM
- Automated email/SMS reminders
- Membership & loyalty programs
- Marketing automation
10. ClinicSense
ClinicSense is designed for smaller clinics that need simple yet effective tools for management. It offers easy appointment scheduling and SOAP charting, making it great for practitioners who want to focus more on patient care. The invoicing and payment features reduce administrative work, while automated reminders help cut down no-shows. Patient records are securely stored, ensuring compliance and confidentiality. It’s a lightweight, budget-friendly option for small Miami clinics.
Features:
- Easy appointment scheduling
- Patient notes & SOAP charting
- Invoicing and payments
- Automated reminders
- Secure patient record storage
Conclusion
Choosing the right clinic software can make all the difference for your practice’s success. Whether you’re a small medspa or a large multi-location clinic in Miami, these tools will save time, reduce errors, and improve patient satisfaction. Among all, Consentz remains the best aesthetic clinic software in USA, offering a complete suite tailored for modern aesthetic practices.
